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Club Organization

President – Max
Vice President – Casper
Secretary/Treasurer – Hop Ho
Sergeant-At-Arms – Tank
Road Captain – Foodie

Basic duties and responsibilities of club officers.

 

Eligibility

Any Active Member may run for office.  Nominations are not required to run for any principal office.  Any Active Member may become a candidate by simply stating their intention to do so at the October or November monthly meeting. A member may not run for more than one office at a time.

Elections

Elections of principal officers shall be held at the September monthly meeting.  In order to allow for an orderly transition of administrations, the newly elected slate shall assume office at the Annual Meeting.  All principal officers shall be elected by a vote.  A member may not hold more than one office at a time.

Term of Office

All principal officers shall be elected for a term of one year.

Special Election

In the event that the current elected officer is no longer able to perform their duties,  a special election for that position shall be held to fill that position at the next monthly meeting.

 

Duties and Authority

President

The President is the CHAIRMAN of the Executive Committee and the Chief Executive Officer of the club chapter.  All matters concerning relations between the club and any outside person or organization should be routed to the President for appropriate action.  The President or his delegate shall assume the Chair at all chapter meetings.  He/She is responsible for controlling the meeting and keeping order. The Chair may not make or second any motion, and may only vote on questions wheir their vote would affect the outcome, as in making or breaking a tie vote, or on ballot questions.

Vice-President

The Vice-President shall coordinate all committees and supervise plans for all club events.  The Vice-President shall act as an intermediary between the President and the Members.  All questions or comments concerning any club business not specifically related to the duties of the other officers should be brought to directly to his attention.  Additionally, the Vice- President is the Second-in-Command to the President, and shall assume all responsibilities and duties of the President in their absence.

Secretary/Treasurer

The Secretary is responsible for making and keeping all club chapter records. Membership List,  Bylaws, Rules of Order, Standing Rules, Records of all committee appointments, all written reports, copies of all correspondence between the club and any outside person or organization, Meeting Minutes.  He/She is responsible for calling roll at the meetings.  The Secretary must notify Active Members of special or emergency meetings, and must notify all the members of any appointments or elections in their absence. The Treasurer keeps all the funds of the club chapter.  All un-issued Club Colors and Patches, as well as a record of colors, patches, or reproductions therof issued to members.  He/She may disburse funds to pay expenses as prescribed in the Standing Rules.  The Treasurer must keep an accurate record of all income and expenses.  He/She is required to report the fiscal status of the club at each regular meeting for the information of the members.  He/She must submit a written annual report to the Executive Committee at the Annual Meeting.

Sergeant-at-Arms

The Sergeant-at-Arms is responsible for ensuring that the Bylaws and Standing Rules of the club are not violated.  He/She is responsible to insure that the orders of the Executive Committee are carried out in an expeditious manner.  He/She is responsible for policing and keeping order at all club events, except as noted under the Duties of the Chairman.  He/She may conscript members to aid in keeping order on their own authority.  He/She has the responsibility to the club to report any unseemly behavior of incident to the Executive Committee.  He/She is responsible for securing any patches or colors from any member who retires, resigns, or is expelled.  He/She shall keep and maintain a record of all data pertinent to the safety and security of the club and it’s members and prospects.

Road Captain

The Road Captain is responsible for all club runs.  He/She shall research, plan, and organize all runs.  During actual time on the road or at intermediate stops during a run, he/she shall act as the ranking club officer, deferring only to the President or Vice-President if either of them are present, and only then for matters involving persons outside the club.  He/She shall supply the Secretary with any information required to notify outside agencies of impending club runs in a timely manner.